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Starting a New Club - New

***Disclaimer: All anticipated E-Board members must be present while filling out this form. You can not save the form and have them sign at a later time!***
Information for Starting a New Club
The Student Association has six designated statuses for clubs: Prospective, Temporary, Permanent, Probation, Suspension and De-recognition. Prospective Clubs are clubs who have turned in their application packet and are in the process of being recognized. Temporary clubs are new clubs who have completed the application process and have been fully recognized. This status is for a new clubs to prove that the structure of the group and the membership is such that successful accomplishment of purpose may be reasonably predicted. Temporary clubs will have a minimum of two and a maximum of three semesters to demonstrate stability and the ability to complete Student Association requirements. Upon successful completion of Temporary status, a club will be able to apply to the Student Association Senate to be elevated to Permanent club status and can apply for an allocated budget.

Application for Recognition
Any group of undergraduate students wishing to form a new club and gain recognition as an approved student organization at the State University of New York at Buffalo is required to submit the following information to the Student Association. No club shall receive recognition of any kind if service(s) and/or purpose of the club are currently being offered by any of the Student Association’s already recognized clubs.

**** Important Note: Membership MUST be open to any and all undergraduate student(s) of the University at Buffalo. The Student Association has a policy for full participation of undergraduate students and no club may discriminate based on race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, sexual orientation, predisposing genetic characteristics, marital status, veteran status, military status, domestic violence victim status, and ex-offender status, or any other status as defined by law. Clubs who are found to discriminate will be subject to review and may be de-recognized. ****
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Officer Information
Although clubs may have extended e-boards, the Student Association only recognizes the positions of President, Vice President, Treasurer and Secretary as official representatives of the club. All clubs must have at least a President, Vice President and Treasurer to be recognized by SA. Only full-time (12 credit hours or more) undergraduate students of the University at Buffalo are eligible to hold office for any Student Association Club.

President
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Vice President
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Treasurer
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Secretary
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Club Member Information
To gain recognition through the Student Association, every club must have at least ten (10) undergraduate students from the University at Buffalo who are interested in being members. All clubs must maintain a membership of at least ten (10) members at all times to remain a recognized club. The E-Board of the club may be counted towards the club's required membership.
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Affiliate Organization Information
The Student Association does not require its recognized clubs to be affiliated with any University, City, State, National, or International Organizations (with exception of sport clubs who must be affiliated with a NCAA league to be considered a sport club). If you are affiliated with an outside organization please complete the following form. Please note is some cases where a club is affiliated with an outside organization they may be required to change their name if at any point they become non-affiliated or not in good standing with the affiliate (in cases where the affiliate’s name is trademarked). Also if at any point an affiliate’s rules and regulations contradict the Student Association's rules and regulations the club cannot be affiliated with that national organization and retain SA recognition. SA reserves the right to not recognize or de-recognize clubs who do not follow all SA, UB, SUNY, State or Federal rules, regulations or laws.
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Contact Person at Organization
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Advisor/Coach Registration Information
Advisor / Coach Registration Form Student Association Clubs are student organizations. This means that students initiate, develop, and organize their clubs. The success of a club can be attributed solely on the dedication of the students who run them. Arrangements for advisors / coaches are the responsibility of the club. The advisors / coaches should restrict his/her contributions to advising /coaching and should refrain from activities involved in the club’s management. A club is first and foremost a student organization and, as such, the officers of the club (not the advisor or coach) must serve as liaisons between the club and SA. The emphasis of the Student Association clubs is student leadership and participation. The officers of the club must handle club business matters (reserving facilities, purchasing equipment, submitting forms, and hosting events) with the advisors / coaches serving in an advisory capacity.
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Please state what qualifications/experiences the advisor/coach has that will benefit the members of the club for which they are providing services. Discuss their goals for the participants of the club and how they hope to accomplish them.
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Rules and Regulations
ALL undergraduate student organizations must comply with the following rules and regulation to seek recognition of any type through the Student Association. Please find below an excerpt of a number of rules for the Student Association. For all rules and regulations of the Student Association please see the Club Handbook.

  1. No club shall receive recognition of any kind if service(s) and/or purpose of the club are currently being offered in part or in whole by any of the Student Association’s already recognized clubs.
  2. Temporary status is granted when the structure of the group and the membership is such that successful accomplishment of purpose may be reasonably predicted.
  3. All new clubs admitted to the Club program shall have Temporary status. Temporary clubs will have a minimum of two and a maximum of 3 semester to demonstrate stability. Upon successful completion of Temporary status, a club will be able to apply to the Student Association Senate to be elevated to Permanent status and may apply for an allocated budget. Temporary Clubs DO NOT receive an allocated budget.
  4. There must be a minimum of ten (10) undergraduate (full or part time) students who are interested in being members of the club. All clubs must maintain a minimum of ten (10) undergraduate members at all time to remain a club.
  5. Although clubs may have extended e-boards the Student Association only recognizes the positions of President, Vice President, Treasurer, and Secretary as official representatives of the club. All clubs must have at least a President, Vice President, and Treasurer to be recognized by SA.
  6. Membership MUST be open to any and all undergraduate student(s) of the University at Buffalo. The Student Association has a policy for full participation of undergraduate students and no club may discriminate based on race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, sexual orientation, predisposing genetic characteristics, marital status, veteran status, military status, domestic violence victim status, and ex-offender status, or any other status as defined by law. Clubs who are found to discriminate will be subject to review and may be de-recognized.
  7. Permanently Recognized Clubs are funded by the Undergraduate Student Mandatory Activity Fee. As such only full-time (12 credit hours or more) Undergraduate students of UB are eligible to hold office for the Club.
  8. Upon the completion of this packet the officers of the potential club must submit this packet to the Student Association Office in 350 Student Union. Due to the overall nature of the application process for Temporary clubs, applications will not be accepted over the summer.
  9. Temporary recognition is granted to those who have had their constitution and Club Packet reviewed and approved by the Prospective Club Committee and the Club has attended the Club Orientation and signed the Statement of Understanding.
  10. All clubs must meet the minimum requirements set forth to them by SA. Please see the Club Handbook for all Rules and Regulations.

  11. ONLY the SA Senate may grant student organizations PERMANENT RECOGNITION.
    ONLY the SA Senate may de-recognize ANY Permanently Recognized student clubs, thus canceling their PERMANENT Status.
    ONLY Permanent clubs receive an allocated budget from the SA Senate

    I have read and understand the rules and regulations as stated above. I am aware that these rules and regulations will apply to the club from this point forward and that there are more rules and regulations that my club will be made aware of at an officer orientation once my club has gained conditional recognitions. I also understand that my club will not gain recognition until both the coordinator for my council and the Student Association Vice President signs off on my clubs application packet. I understand until my club receives recognition it will not be afforded any privileges of a recognized organization within the University at Buffalo community.
President
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Vice President
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Treasurer
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Secretary
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